As I am working through George Long’s digital folder and corresponding binder, I like to include a couple of documents with the binder so I can see at a glance what is going on without opening more than the front cover. I use the white binders with clear covers so you can slip in papers in the front, back, and on the spine. For the spine, I title the binder: last name, first name of main couple, birth and death years, and a list of their children, noting which child will have their own binder. George Long’s current binder spine is on the left.
For the back, I like to include a simple cascading pedigree chart, printed from my desktop software, that shows George’s place in the grand scheme of things. At a glance I can see what generation I’m working on.
For the front, I print a family group sheet from my software that shows me at a glance, everything I know about the family group.
Inside the binder, usually in a plastic sleeve, I have a word document that is simply a timeline of the documents that are held within. This document has a couple of purposes. First, it acts like a table of contents. I can see quickly what documents I have for a given ancestor. Second, since they are in chronological order, they create a quick timeline for the ancestor’s life. I can see where there might be gaps and where more research could be done.
As new information is gathered, these documents are updated, reprinted, and replaced in the binders. I don’t do this for every single little change, but after four or five major additions to the information added to the binder, I’ll reprint these documents so that everything is up-to-date.
Years of doing research but not organizing along the way, has been a mistake. Getting the binders organized and up-to-date will allow my research time going forward to be more efficient. For a fantastic webinar on keeping yourself organized as you go, check out Cyndi Ingle’s presentation at Legacy Family Tree Webinars. (A subscription is required, but consider clicking this affiliate link to get a subscription. It’s the best inexpensive but high-quality education money can buy!)