Tag Archives: Allen County Public Library

PERSI: Tips for Getting Copies of Articles

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You might notice, when you use PERSI, that once you find an article you want to read, there’s no link to view it. Can you imagine the task and resources needed to digitize, store, link, and do all of the other techno-shizzle-wizzle needed to house digital images of the over 8,000 titles in the collection that starts from publications in 1847 to today? That’s millions and millions of pages. So, remember, PERSI is an index. In our day of instant gratification, we want to be able to click and see the article. But that is not possible, here and now. You have to do some extra work to get the benefit of PERSI.

When you find an article you want here are some ways to try to obtain a copy. These are not in any particular order. It depends on the journal, the society, the library, etc. There’s no way to know ahead of time which one of these will work best for that journal.

  • Look up the journal title on WorldCat to locate a library that holds that journal. Then see if they have a copy/scan service to provide the article. Most do. Or you can try interlibrary loan to obtain a copy.
  • Look up the publishing society’s website. I have found several genealogical societies that have already digitized their own quarterlies and make them available on their website, often for free.
  • Hire a professional to make copies. You could hire someone that frequents Allen County Public Library, or someone that frequents a library you located using the WorldCat step above. I recommend the Association of Professional Genealogists’ Directory. This link will show you those that list Allen County Public Library under their repositories.
  • Contact ACPL directly. There is a form for ordering articles under the “Our Services” link found under “Explore Genealogy” on the ACPL homepage. No offense to anyone that works at ACPL, but that form indicates that it will take “6-8 weeks” and I’m an impatient genealogist, so I try any of the other steps before I will try this one. And I have never had to use this form. Something else invariably works, and works faster than 6-8 weeks.
  • If none of the above work (which I highly doubt, but anything is possible), then visit ACPL and find them yourself. (Highly Recommended!) The library is lovely (see below).
Allen County Public Library, photo by author, 2013

Those are my best tips on PERSI, on of genealogy’s most under utilized resources in my opinion. I hope you will use it more and learn how to use it more effectively with the tips in this series.

PERSI: Search Tips Part 1

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Now that PERSI (the Periodical Source Index) is now hosted at Allen County Public Library (ACPL), let’s take a look at some search tips for more effective searching.

The starting screen for PERSI.

When you begin your search at PERSI, you will first want to begin with one of the options shown in the above buttons. There are basically four categories: surnames, place, technique, and keyword. Remember, PERSI is not an every name index, so if you search by surname, that name will be the major subject of the article. For our example, we will choose “United States” to get started.

When you click on “United States” you can then further filter your results by choosing a state in the dropdown menu.

State drop-down menu on PERSI.

Then choose a county, if desired. It is not a requirement.

County drown-down menu on PERSI.

Once you have chosen your state and county, you will then be presented with a table of subjects and the number of articles available for that topic.

Subject list for Wood County, Ohio on PERSI.

For our example, we will choose “Court Records,” and see what kind of results we get.

PERSI results for “Court Records” in Wood County, Ohio

Along the top, you can see your waypoints so you can recall what category you are in. We are in USA>OH>Wood County>Court Records. You can also see that you can change the number of results you can see on one screen. It defaults to 10, but it can go up to 100. You can also see the column headings of for the article title, periodical (which includes the volume and issue number), the year published, and the publisher (the genealogical society usually).

If you search by surname, you will only have one level of results. In the example below, I searched for “Taplin” and was reminded of some articles I wrote some time ago.

PERSI search results for Surname>Taplin.

In both of the above examples, you’ll notice that there’s a “search” box above the results table. This will allow you to further search within the current results. Let’s go back to the Wood County, Ohio court records and search for wills.

Wood County, Ohio Court Records, search for wills

There is only one result in Wood County, Ohio with the keyword “will.” This is not any kind of “fuzzy” searching in that it will look for synonyms or similar spellings. If I put the full word “wills” in I will not get any results, because the one article that exists, uses the word “will” not “wills.”

We will take a look at some more search tips again next time.

PERSI Tips: What Kind of Index is it?

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The Periodical Source Index (PERSI) began as a print publication in 1986 by the staff at Allen County Public Library (ACPL). ACPL’s collection holds over 8,000 titles of genealogical society journals. PERSI was first published as a 16-volume set covering the years 1847-1985, and then annually. It was also available on microfiche at FHL and CD-ROM through Ancestry.

Print volumes of PERSI, located at the Texas State Library and Archives Commission, Austin, Texas, photographed by author.

In 1997, Ancestry made PERSI available as a free online database. This was also the last year it was available in print. PERSI has been available for free through HeritageQuest and most recently through Findmypast (FMP). However, the contract with FMP is ending and for reasons not disclosed, ACPL is going to host the index on their own site: https://www.genealogycenter.info/persi/

What kind of index is it? Let me sum up the biggest misunderstanding in one sentence:

PERSI IS NOT AN EVERY NAME INDEX!

The biggest misunderstanding and misuse of PERSI is that users expect to be able to put in their person’s name or even a surname, and find information about that person. That is not how PERSI was indexed. PERSI is a keyword and subject index. The indexers did not index every name in a cemetery transcription published in a local society quarterly. They did not index every name in a transcribed local tax list. They did not index every name published in a military draft list for a county.

To best use PERSI, you need to think in terms of subjects and keywords. If someone is the subject of an article, you will find their name in the index. But if they were among those listed as petition signers, for example, you will not find them.

Over the next several posts, I will share some of my best tips, case studies, examples, and how to obtain copies of the articles, so that you can get the most out of PERSI.

Check out the New PERSI!

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If you’ve heard me speak, you may know that I am a huge fan of the Periodical Source Index, or PERSI. This index has been around for a long time, started by the Allen County Public Library, whose indexers indexed nearly all genealogical society quarterlies and journals since the beginning of time. Well, that might be a slight exaggeration, but it truly is nearly accurate. They have been doing small genealogical society publications a great service over the years, making the work of the local researchers and writers more accessible to researchers far and wide. PERSI has taken may forms over the years from a printed publication to a set of CD-ROMs to microfiche to an online index. Most recently it has been housed at Findmypast.

ACPL – Creator of PERSI

I attended a webinar yesterday put on by the Allen County Public Library sharing the new version of PERSI which will be housed on their website. The presenter made the point several times that one of the benefits of this is so that PERSI would be free. However, I want to make a point of correction here. PERSI has always been free. At Findmypast, you did need a login (set up a username and password), but no credit card was required to do that. You could access PERSI for free at Findmypast. There were a few features you could not access such as the full ACPL call number, volume number, or digital image if it were available. You were able to find titles of articles, authors, journal titles, and years of publication. Everything you needed to access the article, all for free. Not that it matters now, but I want to give credit where credit is due.

Over the years, as I’ve presented my lecture about PERSI, I have often had to dispel the myth that it was not free at Findmypast. I guess because it was housed at a company everyone thought you had to pay for it. I have a secret I want to share: nearly every website has some number of free databases you can access without paying for a subscription. PERSI was one of those at Findmypast.

The link to the new PERSI is: https://www.genealogycenter.info/persi/

The presenter stated that they are still working out some of the kinks and soon there will be a button for PERSI on the main database page. For now, you will find the link to PERSI at the bottom footer of the page for any of their other free database pages. Or you can just bookmark the link above.

The NEW PERSI homepage at ACPL.

I wanted to first share the link and a screenshot of the new PERSI website. Over the next several weeks I will share some of the details and reiterate some of my favorite tips for working with PERSI to get the most out of it for your research.

Beginning Principles: Important Repositories

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Undoubtedly, the most important repository for you is the one that holds the records you need. I gave some tips on finding records in previous blog posts such as “Accessing Archives from a Distance.” This post is simply meant to highlight some of the important onsite repositories for beginners. “But we are in the middle of a pandemic,” you say. And I say now is the perfect time to get your game plan ready. We can visit all of these repositories virtually and create a research plan, which I will discuss in more detail in a future post in this series, but you can read a previous post on the topic here.

Top repositories for beginning genealogists:

  • Family History Library, Salt Lake City, Utah – This is the largest collection of genealogical materials in the world. Much is being digitized and can be found on their website. Some is “locked” due to contractual obligations and requires you to be in the library or at a local Family History Center to access. They have a huge collection of books on site. This is an important repository simply because of the geographical reach one can get from working on site. You can work on several projects at once while at the FHL.
  • Allen County Public Library, Fort Wayne, Indiana – This library is possibly the second largest collection of genealogical materials in the U.S. As the creator of PERSI (the PERiodical Source Index), they hold over 8,000 titles of genealogical society journals, on site, in addition to many other genealogical books and materials from all over the world.
  • Your State historical society or genealogical society library – Find out where your state’s historical and/or genealogical society is and whether they have a repository. Their collection will most likely be tailored to the state you are working in.
  • Any large genealogical collection in a city near you – Many cities have large libraries, and many of those libraries have a genealogy or local history collection that focuses on that city and region.
  • Local public library with a genealogy/local history collection in the area of your research – When you are working in smaller, rural areas, finding a small public library will often be the treasure trove you need. Small public libraries have the granular focus of collecting and saving information for that area.

Get online and find the catalog on the website for each of these locations. Pick a research project and start searching the collection for sources that might be useful for your goals. Then create a research plan. Someday the pandemic will lift and we will be able to travel again. I hope you come away with a ginormous amount of research to do onsite because you will have filled your days with research planning.

My FGS Conference Plans

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View of the downtown Fort Wayne skyline, looki...I recently decided to attend the FGS (Federation of Genealogical Societies) annual conference this year which is being held in Fort Wayne, Indiana, home of the Allen County Public Library, August 21-24, 2013. When I made my genealogy plans for the year, I hadn’t included FGS. I just had so many trips I wanted to take and I had to limit myself. However, several things lined up that allowed me to go. First of all, I have a travel companion that will help cut down expenses (you know who you are). Second, I have never been to the Allen County Public Library. Third, I really have a hard time resisting the chance to listen to wonderful speakers such as D. Joshua Taylor, John Colletta, Elizabeth Shown Mills, Tom Jones, Mark Lowe, Curt Witcher, George Morgan, and that’s just the beginning; there are dozens of great speakers on the schedule. Forth, did I mention the Allen County Public Library?

In addition to attending lectures that are sure to increase my knowledge and skills, I am planning on doing a bit of research at the Allen County Public Library. From their 16-minute Orientation Video I learned that the Genealogy Center in the ACPL has over 340,000 printed volumes including published family histories, county histories, directories and local records from across the United States and Canada as well as holdings for the British Isles, Ireland and Western Europe. Also, they have over 550,000 pieces of microfilm and microfiche. This video also walks you through each of their five genealogy rooms. ACPL is also the creator of PERSI (the Periodical Source Index) which indexes surnames and topics from periodicals.

I had some collateral ancestors in one of my brick walls that lived in Allen County. Carrill Long married Harry Rudd in Michigan. She was born in Missouri abt. 1892 and died in Fort Wayne, 12 July 1967. She is buried in Wood County, where the rest of her family lived. However, I don’t know a thing about her husband, Harry. I will be looking into Harry Rudd and why they moved to Fort Wayne. The couple are not buried together, she died before he did and I speculate that he remarried and is buried with his second wife. But I need to find the proof!

I am also very interested in learning about what other great treasures can be found at ACPL. Much of my ancestry is based in Wood County, Ohio, which is in the northwestern part of the state. Being that close to Allen County, I hope I might find other resources I had not discovered before. Family histories, county histories, periodicals, maps, microfilms, and more!

With all of the time I will be spending at the conference and then at the library, with their extended hours for conference attendees, I wonder if I will get any sleep! But who needs sleep with all of the great genealogy happening?