Once my scanning assistant is done scanning, these photos, clippings, and other items have just been going back in the box or envelope for now. I don’t have on hand the items I need to store these treasures in archival sleeves, albums, or boxes. I do have a few archival boxes but they are the kind for documents, not really set up for small photos. So, a shopping “trip” was in order.
A friend and colleague has been working on the same kind of project (hi, Yvette!) and her photos of her archival albums got me to shopping. Gaylord Archival is a fantastic resource for archival materials: binders, albums, photo sleeves, folders, boxes, and so much more! I ordered some archival photo sleeves in two sizes, a binder box, and some folders for booklets.
This is part one of this series because, I’m only reporting that this week all I managed to do was get that order in. And they are located in New York. At the time of my order, the state was on lockdown for the COVID pandemic. When this posts, they may be open and shipping. We shall see. I will have to report back when the items arrive and more progress has been made. In the meantime, we get a little scanning done in between finals and AP tests!
Stay safe out there and happy archiving!
If you have read this Box series since the beginning, you know the size and scope of the photos I received ten years ago. It was a huge box with rather random photos and papers included. My daughter has been doing the scanning. We’ve been doing the titling together. Luckily, when I picked up the photos ten years ago, I managed to ask my grandma or aunt who certain people were and made notes. So they aren’t all completely unidentified.
If you undertake a project like this, you will likely develop your own system and methods. Do what works best for you and makes the most sense with your filing system. Ours goes like this:
- My daughter, Ellie, scans an image. She asks me who about the image if there are no notes. If there are notes, she can figure out the title.
- She titles the images along the lines of “surname-firstname-event or number-year” so that it might be “Dimick-Leland-1” or “Kindervater-Ernestine-Wedding-1895.” If we don’t know one of the elements (such as the year) then we just leave it off. These might change after I do some of the research, but for now, they are titled in a way that lets me know what is in the file.
- She uploads the images to a shared Google Drive folder.
- Later, I download the scanned images to my hard drive to the folders where I keep all of my family history photos.
The Google Drive looks like this:
The eagle-eyed among you might notice a difference in file types. We had settings set up for .tif (my preferred file for photos). However, when we moved to a new scanner, we didn’t get the file type set for some of the photos and didn’t notice until she had done many. We decided not to redo all of those .jpg files for now. Someday we might go back to it. But for now, the images are digitized as well as in an archival box and that’s good enough for me.
Those digitized photos will sit in the Google Drive for a while. I have not decided if I will leave them there. My hard drive gets backed up to a cloud backup server, so I don’t feel the need to duplicate them in another location. However, I will leave them there until I get my filing done on my hard drive…just in case.
Mainly, when tackling a large project like this, figuring out a system and sticking to it is the most important. Then it’s just a matter of hiring a teenager to do the repetitive tasks. If you don’t have a teenager you can hire, especially in these times of social distancing, the task of scanning and titling your photos is not difficult.
Put on a movie or audio book or music and get scanning!
In the midst of all of the pandemic and in my unpacking and scanning photos from the box I shipped to myself 10 years ago, my family lost one of my favorite great-aunts, Helen “Pinky” Dimick. She was married to my uncle Richard “Dick” Dimick, my grandma’s brother. She died on Saturday morning, April 18. (Click here for her obituary.)
My family was a little bit divided, geographically. My parents were divorced, and my mom moved us to Wyoming just before I started high school. Whenever we visited our Ohio family, there would be pot luck meals where family and friends came to see us and Dick and Pinky were always among the visitors. Pinky was always smiling, always interested in what we were doing, asked a lot of questions about how we were doing in school or work.
My grandma, Pinky, and their friend Wilma came to visit us in Colorado in February 2007. They seemed to have a ball entertaining (or being entertained by) my kids.
Pinky watching my son play cards.
My daughter, Pinky, my grandma, Ethan, and Wilma
Pinky was always a good friend and companion to my grandmother and I’m happy my grandma had friends and family around her after my grandpa died.
Pinky recently celebrated her 92nd birthday. She was happy, healthy, and smiling having dinner out with her family. She lived a long and happy life and I was so fortunate to have had her as part of our family. Her kindness, pleasantness, and cheerful personality will always be the thing I remember most about her.
Rest well, Pinky. Say hi to grandma, grandpa, and dad for me!
(Pinky enjoying her 92nd birthday dessert in February 2020. Photo by Sue Dimick-Dauer.)