I have a lot of irons in the fire at any one time. Between client work, volunteer positions, speaking arrangements, and personal projects, I have a lot to keep track of. There are a lot of tools that can be used for this. I like Asana. It allows me to make categorized lists, with subtasks, and calendar reminders.
I find the interface to be easy to understand and set up. In the image above you can see some of my categories: Lectures, Volunteer Tasks, Calls for Papers, Personal Genealogy, Articles to Write. I also have a category for Client Projects, general business admin, and so on.
The sub-tasks allow you to keep track of more details. I use this most when there are smaller tasks to be finished as part of a larger project. For example, in the image below, you can see that I for upcoming speaking agreements, I keep track of when various contracts, forms, bio and headshot, syllabus and other materials are due. I also keep track of whether I’ve made travel and hotel arrangements, and any other details. You can also attach files and links.
Asana makes completing your to-do items fun by also playing cute animations when you click off your items.
There are many online videos, tutorials, and help files that help you get into the details of Asana. See some of these for more:
- Asana Guide: https://asana.com/guide
- How to Start Using Asana: https://asana.com/guide/get-started/begin/quick-start
- Asana Academy: https://academy.asana.com
Tools like Asana can help you stay on top of all of your tasks. With so many tasks, projects, and responsibilities, I couldn’t live without it. Well, I could, but I’d be much more disorganized.