Before you start building your locality guide, you may want to make a few decisions. Primarily you will want to decide what format you want your guide to be in. Do you want to use a spreadsheet, word processor, or note-taking software such as Evernote? Do you want to use paper and pencil/pen? Where do you want to store it? On the cloud, in your desk, on your laptop? These are decisions you will have to make and they will depend on how you work and think and organize your resources.
I have traditionally organized my locality guides in a word processing document creating my own “quick sheet” for that location. However, I have begun moving them into Evernote (a note-taking software system that can sync between your devices) so that I can access them anywhere if need be. I prefer an electronic system over a paper system because:
- You can add clickable links directly to databases, e-books, websites, etc.
- You can use the “find” and “search” features for locating keywords in your guide.
- You can add information, copy/paste, and insert graphics quite easily.
- You can save it to the cloud and access it anywhere with your phone, laptop, or tablet.
If you prefer paper and pencil, I’m not one to judge. I still love reading things on paper. If I were to make a locality guide entirely on paper, I would use index cards whereby each card is its own entry. This will allow you to sort and organize your index cards in any order you like, and add new information to the set as it is found.
If you decide to use a word processor for your guide, you may consider saving it to the cloud either through a service such as DropBox or by compiling it directly in a service such as GoogleDocs. Both of these will allow you to access your guide anywhere.
Next we will discuss what to start putting IN your guide…