Tag Archives: cyndi’s list

Why You Should Use Cyndi’s List: Words from Cyndi Herself

Since I wrote a blog series about using Cyndi’s List, I thought I’d ask Cyndi some questions that had been lingering after writing about her website. Here are the words straight from the desk of Cyndi. Enjoy!

Give a brief origin story for Cyndi’s List. How’d you get started? What made you want to turn this into a business?

I’m a member of the Tacoma-Pierce County Genealogical Society. Every summer we take time off, but in September we get back together and do a show-and-tell. In September 1995 my show-and-tell was that I had bought a new computer and started exploring the Internet for genealogy. I made a list, a whole page long, of everything I could find online for genealogy. The quarterly editor cornered me and asked if I could make it into a longer article, maybe 5 to 6 pages long. I told her I could, but I would have to probably categorize the links. It was published that fall. And in January 1996 I started teaching myself how to write HTML and put up a rudimentary personal web site on 4 March 1996 that included this little side-page with a list of links from that article. It was never intended to be a business. But by 1997-8 it had gained notoriety online and the various genealogy companies came knocking. I had sponsorship from Sierra Online for about 3 years, started running ads on the site and before I knew it, it was a business.

What has been the biggest frustration of running the website? What’s the biggest misunderstanding of what you do or how the site works? (Or both?)

There are several frustrations throughout the years. In general, it comes down to people and their perceptions of the web site or of me running the web site. I have had people insist that I add links to their sites within their timeline. I have had people argue that Cyndi is not a real person and that there is a team of people who run the site. I have had people copy my work and slap their own name on it. I have had people assume a lot about me, about the contents of the site, and about what I do and how I do it. Most of the time that assumption is that things must be automated, and the site run by many.

First, it really is just me. I have had some help here and there throughout the years, but it is a one-woman show. I do need to sleep and eat sometimes. And I do have other obligations. I do my best to keep up with the requests for links and the broken link reports. But I’m only human. And all this work is done manually, one at a time. I am a genealogist with 42 years of experience. I use that experience and my tech abilities to track down everything I can find for genealogical research. Then I determine ways to categorize and sub-categorize the links to make it as easy to find as possible. I try to outthink my fellow genealogist by cross-referencing whenever I can. And I spend a lot of time educating myself on new topics to build new categories or to improve on old ones. As one person, I would greatly appreciate patience and kindness from the people who use the site.

Probably one of the most frustrating statements I hear is that the site is just too big. That’s like saying there are too many books in the library. What it means is that the general user doesn’t know how to focus their research when using the site. You don’t use the entire site if you only need to look for resources in Ohio. You just browse to the U.S. and then Ohio.

And another frustrating statement I hear, “I used to use Cyndi’s List. Now I just use Google.” Well, if you don’t know that something exists in the first place, how would you know to Google for it? That’s my standard answer and it fits. Browsing Cyndi’s List and the categories, sub-categories, and links is the strength of the site. Finding things that you didn’t know were out there. Or things that Google cannot reach or didn’t reach and bring back in your searches. Please trust this experienced genealogist to find them for you.

And last, I wish wish wish that people would let me know when they change their sites or move their sites. I often get a lot of communication from people who want me to add a new link to their website. But, after that I don’t often hear from them again. I don’t think it occurs to them to let me know when I need to update those links. But, a broken link to their site is not great advertising for their site. And I don’t know when links break unless I physically check them myself or when someone else informs me. 

How do you make a living?

The site is free for everyone to access and to use. It costs the visitor nothing. But the site costs money for me to maintain and to run. And my 12-hour workdays mean this is a real-live job. My income from Cyndi’s List comes from advertising and affiliate links. You will see graphic ads around the edges of every page – along the top, sides, and the bottom. Google AdSense is also inserting some new ads that popup and sometimes get inserted in the text (not yet sure how I like those, but the Google ads are necessary). And some of the commercial text links in the site are coded for affiliates. Viewing these ads, clicking on these ads and links, and sometimes even making a purchase after you have clicked, will help to generate commissions for Cyndi’s List. It costs you nothing, but it helps to support CL. After the last major upgrade of the site in 2011 I also added a PayPal Donate button. It took 5 years, but users of Cyndi’s List helped me pay for that upgrade in whole. You can shop using any of the affiliate links here: https://www.cyndislist.com/shop/

How do you handle broken links?

Broken links are the biggest issue online. It is the nature of the Internet. Links will break on Cyndi’s List, on Google, and everywhere in between. I have some links from 1996 that still work, and I have links that are only a year old that have already become broken. Every time a web site is rearranged, the URLs get changed and links break. I spend at least half my time updating broken links, if not more. People can use the purple tab on the left side of the pages to Report a Broken Link to me. I will do my best to fix the link and will likely email you when I do. And often if you report one broken link to me it means that I will fix multiple other links that relate to that one. Sometimes I also find new links to add to the site while I’m busy locating a fix for the broken link. Overall, it is a win-win for everyone if you report just one broken link to me. I don’t know that a link is broken unless you report them to me or if I happen to click on one myself. I really appreciate any help you all give me by letting me know about them.

What has been the best thing from doing the website?

One of the best things ever is hearing of success stories because someone used Cyndi’s List. I love knowing that it has helped people in their research. I learned early on that Cyndi’s List helped people learn how to do research too. Browsing the categories gives them ideas for new research avenues to follow. It teaches them about new topics and methodology. Using the site helps them become better researchers. I’ve also been incredibly lucky that something I love to do has also served as my job and a way to earn an income from home as I raised my son and now care for my mother.

Is there anything else you’d like the world to know?

I’m incredibly proud of what I created. It started as a small way to help my local genealogical society and ended up as a massive way to help genealogists all around the world. I want the world to know that I’m still here and I’m still happy to help. Please submit a new link or report those broken links and we will keep plugging away together!

Why You Should Use Cyndi’s List: Have a Plan (Location)

Last time we went “shopping” at Cyndi’s List with the topic of fur trading in mind. Let’s go about this a different way. My ancestors did not stay in one place forever. Eventually as you research, you will find that they came from somewhere. Once you figure out where that somewhere was, you’ll eventually encounter a place you know very little about. Let’s go to Cyndi’s List with a place in mind.

When you scroll through the categories on Cyndi’s list you will find places among the list. Here are a few screen captures of some of them:

Screen captures of some of the locations in the category list.

So, if you are looking for a particular state in the United States, you will find it under “U” fur “United States.” There’s also many other countries in the list, for example “United Kingdom & Ireland,” “Germany / Deutschland,” “Sweden/Sverige,” and “Switzerland/Suisse/Schweiz” just to name a few. When you encounter a new location in your research, head over to Cyndi’s List categories to find that location and see what you can learn.

I recently had some new work in Mexico. I have a very small amount of experience in Mexican records, primarily those that are near the Texas border. I wanted to know more and find resources that I probably didn’t know existed, so I headed over to Cyndi’s List.

Mexico Category on Cyndi’s List

If you look at the Birth, Marriage, Death category, you will find that Cyndi has links directly to databases at Ancestry, FamilySearch, and other major websites. But there will also be other links in there as well. For this example, let’s look at the Newspapers sub-category.

A look at the Newspapers sub-category.

From looking at this subcategory I found a wonderful collection of digital newspapers at the National Digital Library of Mexico.

National Digital Library of Mexico, showing a digitized newspaper

Let’s look at another place example. I have a lot of my personal research that is in northwestern Ohio, primarily Wood, Hancock, Lucas, and other counties in the area. Under each state there is a sub-category for Counties:

Subcategories for Ohio
Counties list for Ohio

Let’s take a look at Hancock County.

Hancock County, Ohio sub-categories on Cyndi’s List

You may notice that the subcategories are very similar if not the same across multiple categories. Let’s look at the Libraries, Archives & Museums category:

Libraries, Archives & Museums Category for Hancock County, Ohio on Cyndi’s List

I have been to the Findlay-Hancock County Public Library. My dad used to live in Findlay for many years. His mother’s maternal side, the Urbans, were from Findlay. So I’ve visited that library many times to do research. However, I have never visited neither the Kaubisch Memorial Library nor the McComb Public Library and will have to do so on a future visit. I honestly did not know they existed and do not know if they might have additional information than I have been able to obtain from Findlay. If it weren’t for Cyndi’s List, I may have never known to look there.

So, think of the locations you are researching. It is very possible if not likely that Cyndi’s List has some hidden gems waiting for you in those categories and sub-categories. Go take a look.

Why You Should Use Cyndi’s List: Have a Plan (Topic)

First of all, HAPPY BIRTHDAY, Cyndi! Next… let’s continue the series.

Let’s look at using Cyndi’s List with a plan. The analogy: you walk into Costco with your shopping list. Let’s say you have some topics in mind. Perhaps you are just starting to work in a new state or country and you know very little about that area. Or you just discovered that an ancestor was involved in an event or activity you don’t know much about. In these scenarios, using Cyndi’s List is a good way to learn what is out there that is genealogically-related.

Let’s say you learned that an ancestor was a fur trader and may have been involved in the Hudson’s Bay Company (HBC). Let’s see what we can find about fur trading and HBC on Cyndi’s List. Let’s head to the categories page:

Categories on Cyndi’s List

Scrolling down the page looking for a fur trade category:

Find a category for fur traders on Cyndi’s List

We can see from the link that there are 63 links in this category and it was last updated on 29 June 2022.

Fur Traders, Trappers, Voyageurs, Mountain Men & Explorers category on Cyndi’s List

You can see the sub-categories above. Let’s take a look at General Resources.

General Resources in the Fur Trader category on Cyndi’s List

There are several links to Geni for these topics, a link to the Museum in Chadron, Nebraska, several Wikipedia pages to give you general information on the topic. I clicked on the “History of the Fur Trade – White Oak Society” and found a broken link. Let’s ask again as I did last time…should I despair? NO! Click on the “Report a Broken Link” button on the left and help Cyndi out! I found the new URL for that page and reported it to Cyndi using the button on the page.

The new location of the History of the Fur Trade – White Oak Historical Society

Let’s take a look at some Hudson’s Bay Company specific links.

Hudson’s Bay Company sub-category

As a demonstration, let’s look at the Hudson’s Bay Company Archives (HBCA).

HBCA Biographical Sheets

The HBCA has biographical sheets on employees. How cool is that? Let’s look at George Adams (1815-1823).

Employee biographical sheet for George Adams at the HBCA website.

You can see that you get information about George Adams regarding his employment with the Hudson’s Bay Company.

Now, that was an example regarding fur traders. What other topics are there are on Cyndi’s List? The answer is many. AND you are not going to find that all of the links work. PLEASE report them and if you can find a new one, let Cyndi know. Next time we will do a similar exercise but with a location or two in mind.

Why You Should Use Cyndi’s List: You don’t know what you don’t know

There’s two ways you can use Cyndi’s List (ok, maybe there’s more than two, but I’m going to demonstrate two in the next couple of posts). This week let’s talk about how you can use Cyndi’s List if you don’t have a plan, or a Costco shopping list if we stick with that metaphor.

When you walk into the big warehouse store with no list, what do you do? You start walking up and down the aisles and see the items with no plan. This is a fine way to do things on Cyndi’s list and a very viable way to learn about what you don’t know. Let’s walk down the “aisles” of Cyndi’s List.

To find the “aisles,” go to the Categories tab at the top of the screen, or the first purple button on the left:

Showing the Categories tab and button on Cyndi’s List

What you will first see is probably an ad. Remember from last post, all you have to do is click the close button to move on. (Also remember that this is a completely free resource and Cyndi funds it through ads and donations. Running a website of this size is not cheap.)

Once you’ve found the “aisles” (the categories), you can start browsing. Along the top is an alphabet so you can jump to that letter in the categories list. Or you can just scroll down the page to see what you find. Again, you don’t know what you don’t know. So this kind of browsing reveals some of those things to you.

Alphabet across the top to jump to a topic or scroll the categories.

You can see from the list above, it is two columns. and from these you can see some of the categories: “Acadian, Cajun & Creole,” “Adoption,” “Africa,” “African-American,” etc. There is a number in parentheses after the title of the category that indicates how many links are in each. So, Adoption, for example, has 195 links in the category at the time of this blog post. Below each category, there is a date that the category was last updated So, adoption was updated in May of this year, whereas, Novelties & Gifts (on the right hand column) has not been updated since November 2020. As I said last time, Cyndi’s List is a one-woman operation. She fixes broken links nearly every day (I asked).

Let’s look at the African-American category. It was last updated very recently, on 12 August 2022. It contains 916 links. When you click on the African-American category, you will find all of the subcategories and related topics.

African-American category on Cyndi’s List

The sub-categories in each is listed in alphabetical order. She is constantly working on these categories and massaging them to keep them updated. Some of the sub-categories in this section include: “Birth, Marriage, Death,” “Blogs, Podcasts, and Video,” “Cemeteries & Funeral Homes,” “Freedmens’ Bureau,” “Laws & Statutes,” “Occupations,” “Slavery,” “Social Networking,” “Societies & Groups,” and “Wills & Probate,” to name several (but not all).

Let’s look at the “Birth, Marriage, Death” category.

Birth, Marriage, Death sub-category

There is a link count at the top that tells you that there are 14 links in this sub-category. Each recently added link gets a “New!” icon so you can see some of the newest resources added.

As I was browsing the items in this category, I found that the first link, that to an article by Ruby Coleman at American Ancestors, is broken. It points to this:

Broken link at American Ancestors

Should you immediately think “Aw, Cyndi’s List is so out of date. All of these broken links makes the site unusable!”? NO! The answer is no. And in case you tend to do that, please don’t. And here’s why. If there is an item on Cyndi’s List that you really want to see, that means it exists somewhere. And do you know who can and will help you find it (especially if you are polite and patient, and maybe send brownies)? Cyndi. She is a WHIZ at finding things that have moved online. So there is at least one thing you should do next when you encounter this: Report a Broken Link!

Reporting a Broken Link
Click on the broken link graphic next to the link you’re reporting.
Report a broken link page at Cyndi’s List

Ok, so the above is the page you get when you report a broken link. At minimum, put your email address in there. If Cyndi finds a replacement link, she will let you know. She will! It’s happened to me! Seriously. She tries to help everyone and keep the site up-to-date. IF you can find the new home of that broken item, let her know. It will save her a bit of time. I did a quick search for that article at AmericanAncestors and didn’t find it (to be fair, I didn’t put a ton of time into it). So I just submitted it without comment. At some point, when Cyndi finds where they put it, she’ll send me an email telling me that the link has been updated.

So, that was us walking up and down the African-American aisle of Cyndi’s List. There are 229 categories (aisles) at Cyndi’s List. Get walking! We will discuss “shopping” at Cyndi’s List WITH a plan (shopping list) next time.

Why You Should Use Cyndi’s List: It’s a Massive Resource

After the first post in this series, it made its way around Facebook on various walls and pages. In many of them someone invariably commented that they become overwhelmed trying to use the site because it is so huge. That is one of the number one things Cyndi says she hears as well in her 26+ years of running the site.

I want to ask those of you who feel overwhelmed by Cyndi’s List, how you deal with walking into a library or a big warehouse store or utilize Wikipedia? Generally we start with a plan of some kind. I mean we CAN go to a library or Costco or Wikipedia and just browse (I do love to see what new things are at Costco and there is the featured article at Wikipedia). Usually, we show up to Costco with a shopping list, we show up to the library with some topics in mind, and we should do the same with Cyndi’s List.

Just like at Costco, you cannot be totally sure about what you’ll find on the shelf. You can’t know for sure what you will find at Cyndi’s List. She is trying to curate the ever-changing world that is the internet. Websites come and go, or they change their URLs for whatever reason. Cyndi (or her minions) find new sites to add. Because of this, the site is itself ever-changing. And just like Costco that stops carrying my favorite frozen pizza, Cyndi’s list will have broken links or links that get removed because the website no longer exists.

The other thing both Cyndi and I see are folks saying in comments on posts, “there are too many broken links” and that makes the whole site somehow unusable. I want everyone to know that the entire site is run by one woman. Cyndi does all of the site maintenance manually and all by herself. She depends on users to report broken links. If you report a broken link, she will try to track that site down and find a new link, if the site simply moved, or find a link to it in the Wayback Machine if it exists.

Reporting Links Buttons


Sorry for yelling, but it is quite easy to do and it does bother me when people complain about broken links but don’t report them. Be a pal and help out. Seriously. Cyndi will try to find a replacement for you. What other website does that?

Keep in mind that Cyndi maintains this massive resource at no charge to anyone in the community. There are no subscription fees despite some jokes that go around about having “lifetime subscriptions” to Cyndi’s List. She earns the money to keep it all going through the ads on the page. So maybe click on one once in a while. Use her Amazon link to do your usual shopping. And she also has a donation button if you’d just rather show your appreciation in the form of cold, hard cash.

Speaking of the ads, they will pop up on your screen and you have to click “close” to get them to let you continue.

An example of an ad from Cyndi’s List. Just click “close” to continue.

So thinking about how you handle other “overwhelming” situations, use those methods to use Cyndi’s List. Next time we will start digging into the specifics about formulating a plan on how to use Cyndi’s List.

Why you should use Cyndi’s List: Overview

I’ve been working with my friend and colleague Cyndi Ingle now for quite some time. We’ve been teaching study groups and institute classes together now for several years. We’ve been friends for a while and would meet up at Salt Lake City every January for SLIG (Salt Lake Institute of Genealogy) and Family History Library (FHL) research time. A group of friends would get rooms at the Plaza (I usually stay at the Kimball) and we’d all meet up at the library for a raucous time. (Sounds like an oxymoron, a raucous time in the library, but if you’ve had the pleasure/displeasure of being around our table during those times, you know what I mean.) How can you stop a bunch of friends who live far away from each other from having a good time doing what we love? Well… a pandemic can do it.

Here’s Cyndi at the FHL in 2018 being witty and showing a group of us something exciting on her computer.

In January 2020, Cyndi and I decided to be accountability buddies. I’d already started my study groups on Zoom, but had some goals to grow my business and work on my research and she had very similar goals. So…me being in Texas at the time and she living in Washington, we decided to have a weekly Zoom accountability meeting. My family and I had also made plans to visit Cyndi in the Seattle area during our Spring Break in … March 2020. Needless to say, all of the travel plans fell apart. But our accountability sessions did not. We have been fantastic partners in helping each other through stressful times in addition to the accountability. Some of our goals changed drastically through the pandemic. I ended up being hired by Ancestry ProGenealogists, and so I no longer take private clients, for example. So my professional goals changed. Many weeks we felt like we were just keeping our heads above water due to the stress of the pandemic and many social/political/natural disasters that were happening.

Through it all, I have learned so much more than I knew before these meetings with Cyndi, about Cyndi’s List and what it can do for your research. I think many of us forget about Cyndi’s list because we can “Google it” or “find it on Ancestry.” But Cyndi is a one-woman-indexing machine. She has curated millions (billions? ok maybe not THAT many) of links over the years (26+ years) that are genealogically relevant and has them categorized according to the way many genealogists might look for them. The thing I think is most helpful about Cyndi’s list is that you don’t know you need something or that something exists until you go browse the categories, topics, and links on the site. So I ask you, if you didn’t know about it, how are you going to Google for it?

This next series of posts is going to walk you through Cyndi’s List from a user perspective. I’ll discuss how to use it, how to help Cyndi keep it up-to-date, how to search for things on it (because it is massive), and I’ll share specific examples of ways I use it for my own research to provide you with context and real examples. I’m also trying to talk Cyndi in to writing a guest post so she can share some of her own perspective and feedback to you all.

So, get prepared. We are going to have some fun over the next several weeks!

Building a Locality Guide: Resources

Now that we’ve talked basics and you’ve made some decisions in terms of how to put your locality guide together, let’s go over some resources you can use to build your guide. These are places you can turn to for general to specific information that can build your guide’s usefulness.

First, let’s examine some resources for general information.

  • FamilySearch Wiki – Use this fantastic wiki for general information about a genealogical topic (such as probate records, vital records, census records, etc.) or about a location (county, state, or country).
  • Cyndi’s List – Use this valuable resource to find general websites of interest that can help you build the historical and geographical portions of your guide.
  • Wikipedia – Use this for general historical information about a particular location or topic, I find Wikipedia most helpful for a quick overview of a subject and then determine what I want to know more about, then will look for more specific sources of information. Often, Wikipedia articles have very helpful citations that can lead to other sources of information on a topic.

Next, let’s examine some resources for specific information.

  • FamilySearch Catalog – Use this part of the FamilySearch site to find books, microfilms, digital collections, and databases for specific localities. This is where I go to identify many of the collections that are available for a particular county.
  • Cyndi’s List – Also useful for links to websites about specific subjects or locations. I often find websites here that I didn’t even know I needed!
  • Local public libraries – Look for the public libraries that serve the county (or town or region) you are building your guide for, especially one that has a local history collection. Examine their catalog and websites for useful resources.
  • Local college or university collections – Many colleges and universities have archives and manuscript collections that can have useful collections or online resources useful to note in your guide.
  • Local genealogical and historical societies – Look for the nearest genealogical society that may cover your guides’ area. Check their websites for any databases, publications, collections, or services they may provide.
  • Local museums – Many locations have historical or specialized museums that may also have a research room. Check for those in your area of focus.
  • Books and journals – Look for histories, reference books, journals, articles, and other published materials that cover your guide’s area of focus. You may find them on WorldCat, Amazon, at the local public libraries, in bibliographies, and so on. These may be quite useful to note in your guide and provide you with content for certain portions of your guide.

Now that I’ve shared some of the resources I use to build my locality guides, I will share next time more about the specifics of what to include in your guide. We will go over each of the sections, how I put them together, what I like to include, and other tips.

Cyndi’s List Turns 25 Today!

One of my favorite colleagues is Cyndi Ingle, the grand web-mistress behind the ever invaluable Cyndi’s List. She is also one of the co-founders for one of the best genealogical Facebook Groups out there, The Genealogy Squad (last year they asked me to join their ranks as one of the administrators). She also teaches classes, webinars, institute course, etc. on technology topics, how to utilized websites better, how to organize your computer, how to use some cool technology tools to make your life easier, and so on. She has also become a discussion group leader for the study groups I offer after demand got larger and my time got smaller.

Cyndi is a powerhouse in the genealogy field, always helpful and generous with her time and knowledge.

Her website, Cyndi’s List, is turning 25 today, March 4, 2021. She has been providing this free service to genealogists for a quarter of a century! I remember when I first heard about Cyndi’s List. It was from my friend and mentor, Birdie Holsclaw. She was a huge fan of Cyndi and her list. She pointed me to using Cyndi’s List quite early in my genealogical life and I’m so grateful.

Cyndi’s List is a collection of links on just about every topic relating to genealogical research that you can think of. And if she doesn’t have a section for a topic, she’ll add one! You just have to let her know.

Why should you use Cyndi’s List when you can simply use Google these days?

For one thing, Google only indexes about 4-5% of the internet. The little Google bots that crawl the web to index it for their search engine, only drill down a few levels into a website. So, if you have a deep and complicated site, like a University for example, Google isn’t going to crawl all the way down into those layers and index the items you are probably looking for. For example, if you are looking for a digitized record on a University library website, the layers may look like this: University > Libraries > That Particular Library > Digital Collections > History/Genealogy > County/State/City or whatever identifying layer > Digitized Marriage Collection. That is at least seven layers on my hypothetical scenario here, and I’ve been on sites where it’s more. Google typically goes maybe four levels deep.

A second reason, you don’t always know what to Google for! Cyndi’s site is broken up into categories. If you start by browsing her categories, you will find something valuable that you didn’t know you should Google for! You will get keywords and phrases you hadn’t thought to use for your searches.

A third reason, Cyndi has hand-picked these links, vetted them as useful for genealogists before including them on her site. So the links you find are applicable. With Google you get all kinds of links and have to wade through a lot before you might find something that applies to your research.

I have a concrete example that happened just last week. I was on a Zoom with Cyndi and telling her I was having a hard time reading the name of an Irish town that was listed on a birth record. On Google, if you type in a place “close enough” Google will ask “Did you mean…?” and give you some results that may or may not be correct. I have had this help me many times when trying to decipher handwriting when it comes to old town names. However, this Irish town name was not coming up. And in fact, Google kept separating it so that it would become a celebrity’s name. (“Did you mean Tony Shaloub?” No Google. I certainly did not.)

While I was Googling, Cyndi was pulling up Cyndi’s List, going to her Irish category, pulling up an Irish atlas database that would show you all of the towns in a county alphabetically, and she came up with the answer in no time!

I just did the same at Cyndi’s List to write this blog post and found a broken link. Oh no! Cyndi depends on her users to help keep the site up-to-date. She has thousands of links to keep track of and can’t do it alone. On the left side of the page is a “report a broken link” button that will allow you to quickly let her know something has moved or is just missing. Do this. It takes a few seconds and helps her out tremendously!

We have to get out of the habit of Googling. Or only Googling. Sometimes Google is the right tool. However, Cyndi has provided us this fantastic free resource of genealogy-related links! AND she is a one-woman operation.

I have two requests:

  1. Visit Cyndi’s List. Examine her categories. Discover what you didn’t know you needed! Or find something to help answer your mysteries. (If you find a broken link, click that report button.)
  2. Send her a donation. Any amount is appreciated, I’m sure. Every penny helps her keep the site up and running! She foots the bill for all of the web costs (design, hosting, security) and puts hours and hours into maintaining those links!

Happy Birthday, Cyndi’s List! I for one appreciate you very much!

Getting Organized: The Digital Side

I’ve been going on and on about my binder organization methods for several weeks now. What about my digital organization? There are a couple of aspects that I will cover over a few posts, primarily: files on my computer and scanning/digitizing tips. This week, I’ll address how I organize my digital files so they match my binders (more or less).

I must admit that I did not come up with this idea on my own. We all stand on the shoulders of those who have figured things out before us. Every time you attend a lecture, an institute, a webinar, you learn something new, even if you thought you knew everything there was to know about a topic. At the Salt Lake Institute of Genealogy‘s (SLIG) first “Tech Day,” I attended a class by Cyndi Ingle (that famous lady from Cyndi’s List! and who is one of the moderators for the Facebook Group “The Genealogy Squad“) and learned a method that would allow my digital files to mirror what I had already created in my binders.

My binders are in chronological order. I don’t know why I hadn’t come up with a method on my own yet, but I hadn’t. I took Cyndi’s class “Coordinating the Cloud” which was about many technical topics, but the biggest takeaway for me was a file-naming system that I adopted for my digital files. (THANK YOU, CYNDI!) Basically, you can name your digital files in such a way that it will match your binders. Now, this might be a big “duh,” but for me, it was “a-ha!” I just hadn’t realized it yet. There are those moments when something should be so obvious but it isn’t for some reason. This was one of those moments.

So the file naming system goes like this:

YEAR-SURNAME FIRSTNAME – code or description of the document.jpg (or whatever file type it is)

For example:

  • 1850-HIGDON Joseph – census.jpg
  • 1853-HIGDON Joseph & RENFRO Malinda – MR.jpg   (marriage record)

And in my finder it looks like this:


Because of the way computers organize files, numbers come before letters. So by putting the year first, those files come before the children, just like my binders. You can choose some style things. I typically like to have the surname in all caps, it is just easier for my eye to land on it, however, in this example, you can see my inconsistency. It happens. Someday when I really want to procrastinate I’ll work on fixing these things.

If you have documents in the same year, you can put a month number (and a day if you wish) after the year and it will sort appropriately: 1851-06-15-HIGDON-Census.jpg. I currently use a, b, c, but may change my mind later if I get a lot of documents in the same year.

If you remember, my binders are organized by each couple and their children except the child I’m descended through. You can see in the image above that the child I’m descended through has a note in the folder name indicating where I will find that child’s information. The rest of the children have their own sub-folder and they are ordered by birth order using the notation “(ch#)” in the file name.

The eagle-eyed among you may have noticed some files with “wcit” in the filename. That is a duplicate of the image, usually, that has been copied into a word processing file (in my case I use Mac Pages, but you can use whichever software you desire). To that image, I’ve added a text box with the citation to the page to provide “separation safeguards” which prevent separation of an image from its source (citation) information.1 I want to save both the original and the citation-treated images in my digital folder.

This is a work in progress. I didn’t sit down and fix all of my digital files as soon as I learned this naming convention. (Who has the time?) I fix it as I work on various projects in my family. One of the things about getting organized is that it doesn’t happen overnight or in one session of organizing. Make a commitment to work on it 15 minutes a day, or an hour a week, or whatever timeframe works in your schedule.

But most of all, get started! And keep learning!

1. See standard number 8, “Separation Safeguards” in Board for Certification of Genealogists, Genealogy Standards, 2nd ed. (Nashville: Ancestry.com, 2019).